This document is still in the process of being re-written
The Bloomsbury Network educates patients and those close to them about the latest advances in HIV care and treatment. We support people to live well with HIV and are committed to challenging stigma, ignorance and misinformation, wherever they are found.
The Bloomsbury Network is headed by a voluntary board of 8 trustees, one of whom is elected Chair by the trustees.
The trustees are responsible for the general control and management of the Charity and have ultimate responsibility for directing the affairs of the charity, ensuring that it is solvent, well-run, and delivers the charitable outcomes for the benefit of the public for which it has been set up.
The trustees meet at least once a year and use their skills, knowledge and experience for the benefit of the charity to ensure that:
The Honorary Treasurer is responsible for monitoring the financial administration of the charity and reporting to the board of trustees, in compliance with the governing document and liaising with the Charity’s accountant for the preparation of the annual accounts.
The Honorary Secretary supports the Chair in the smooth running of the Board of Trustees and the Steering Committee by ensuring that meetings are effectively organised and minuted and by maintaining effective records.
Any decision may be taken either:
Such a resolution shall be effective provided that
The charity trustees may delegate any of their powers or functions to a committee or
committees, and, if they do, they shall determine the terms and conditions on which the delegation is made. The charity trustees may at any time alter those terms and conditions, or revoke the delegation.
The Board of Trustees delegates the day to day running of the Bloomsbury Network to the Steering Committee.
The steering committee consists of people who are either patients of the Bloomsbury Clinic or work as patient representatives at the Bloomsbury Clinic and therefore have specialist knowledge and expertise to offer the Charity.
The Steering Committee is headed by the Chair of the Bloomsbury Network, the Co-ordinator/Administrator responsible for administration, fundraising, organising events and the Treasurer to offer financial advice
The Steering Committee members meet four times a year and use their specialist knowledge and expertise to inform the choice and nature of events such as the evening forums, workshops, courses, social events, newly diagnosed courses and outreach. They may also choose to facilitate or help to facilitate these events.
Members also help to promote the Charity on social media and to make suggestions to the Board of Trustees on a range of issues including fund-raising, marketing and new areas of potential growth.
They are also required to provide feedback on the number of events, the reaction to these events and numbers of attendees or participants.
For further information contact email@example.com
The following is a summary of the Constitution of the Charity – which is available in its entirety by clicking on the link.
The Bloomsbury Network is for the public benefit, to preserve and protect the good health of people living with HIV, particularly those attending the Bloomsbury Clinic, but not excluding others living with or affected by HIV, by providing information,
advice, and raising awareness of issues pertaining to living with HIV and its associated co-morbidities, primarily but not exclusively through:
The Bloomsbury Network has the power to do anything which is calculated to further its objects or is conducive or incidental to doing so.
A Charity Trustee must:
If the Charity is wound up, the members of the Charity have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities
The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns.
The statements of accounts, reports and returns must be sent to the Charity Commission, regardless of the income of the Charity, within 10 months of the financial year-end.
The charity trustees must comply with their obligation to inform the Commission within 28 days of any change in the particulars of the Charity entered on the Central Register of Charities
All facilitators and administrators understand that they are working to a strict budget.
The Bloomsbury Network employs an accountant and a book-keeper whose role is to keep a record of all income and expenditure. This record is the basis for the accounts which are sent to the Charity Commission.
The Bloomsbury Network has a bank account with two signatories – for cheques and other financial transactions. There is also a debit card which may be used by the signatories and the lead facilitator of the newly diagnosed course. Any use of the debit card must be recorded in the relevant file and accompanied by receipts for goods or bank receipts if withdrawing cash.
Invoices for facilitating courses or other events must include a personal tax reference to prove that the facilitator is self-employed and paying tax. No facilitator or administrator is an employee of the Bloomsbury Network.
For security purposes there is no online banking and the bank card is not contactless.
The charity trustees may from time to time make such reasonable and proper rules or byelaws as they may deem necessary or expedient for the proper conduct and management of the Charity, but such rules or bye laws must not be inconsistent with any provision of this constitution.
If a dispute arises about the validity or propriety of anything done by the Charity under this constitution please email in the first instance: Chair@bloomsburynetwork.co.uk
The Bloomsbury Network, Mortimer Market Centre, Off Tottenham Court Road, London WC1E 6JB